INTEGRAL COACH
FACTORY, CHENNAI - 600 038. |
SPECIAL
CONDITIONS OF CONTRACT |
| 1. These special conditions supplement the general conditions
of contract for work in the Integral Coach Factory, Chennai-38 as amended and /or
corrected upto date . The specification referred to shall be the Southern Railway
specification for materials and works 1969. Where the provision of these conditions are at
variance with the general conditions and specification , these special conditions shall
prevail.
1.1 The items indicated in
Annexure 'A' are based on the Southern Railway Schedule of Rates 2000, for Zone 'B' (
Chennai , City ). Payment for this schedule will be made at the accepted percentage of
schedule over the BSR 2000. If any other items of works included in the Schedule of Rates
2000 for Chennai city are required to be carried out in connection with this work, they
shall also be carried out at the rates shown therein, enhanced or diminished as the case
may be, by the same percentage as accepted. Specific prior approval shall be obtained for
such items from the competent authority before operating the works.
1.2 Annexure - 'B' provides
for items not covered under Southern Railway Schedule of Rates 2000.
1.3 Annexure - 'C' provides for items of the supply of Ordinary Portland cement (
Grade 43 conforming to I.S. 8112 - 1989 ) and for Reinforcement Steel conforming to IS.
1786 - 1985 for TOR STEEL RODS and to IS. 432 ( Part 2 ) - 1982 for MS RODS.
2.1 The Tenderer while indicating the rate for the supply of cement and
reinforcement steel in the relevant item provided in the Annexure - 'C', shall include the
cost of procurement, Excise duty, Sales tax, handling, transportation to site of work,
storage, wastage etc.
Necessary test certificates will have to
be produced by the Tenderer regarding the quality of cement and reinforcement steel which
shall conform to the specification indicated above.
2.2 The Railway also reserves the right to take samples during the course of the and
get the cement and steel tested to ascertain their conformity with the specification. The
cost of testing shall be at the cost of the Tenderer / Contractor.
2.3 Any temporary structure
required for storage of cement, steel, etc. has to be provided by the Tenderer at his cost
and this should be removed after completion of the work. The Railway will only provide
suitable land for construction of the above temporary shed, free of cost. Double lock
arrangements ( Contractor and Railway ) for the temporary stores shed should be provided.
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3.0 PROCUREMENT for CEMENT:
3.1 Cement to be used on the works should be
procured from the main cement plants or from their authorised dealers.
3.2 Cement bags preferably
in paper bags packings should bear the following information in legible markings:
i). Manufacturer's Name.
ii). Registered Trade Mark
of Manufacturer, if any.
iii). Type of Cement.
iv). Weight of each bag in Kgs. or No. of bags / Tonne.
v). Date of manufacture, generally marked as week of the year / year of manufacture, eg.
30 / 93 which means 30th week of 1993.
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| 3.3 Tests on Cement to be as per IS 4031. Some of the tests
which may be carried out are:
i). Compressive strength.
ii). Initial and final setting time.
iii). Consistency.
iv). Soundness
The Railway also reserves the right to take samples during the course of the work and get
the cement used on the work tested to ascertain their conformity with the specification.
The cost of testing shall be at the cost of the Tenderer/Contractor.
Any excess quantity of cement left over on completion of the work will have to be disposed
off by the Contractor. Other test on materials like Brick , Steel or finished work like
Concrete (Cube test etc.,) shall be got done as directed by Engineer - in - charge at
contractor cost as per General Condition of Contract.
3.4 Empty cement bags would be the property of the contractor and shall be disposed
off by the contractor himself. However, in case the Railway is in need of empty cement
bags, good and usable empty cement bags are to be supplied by the contractor, at the rate
of Rs. 2 /- per bag for empty cement gunny bags and Rs. 1.40 per bag for empty cement
polythene / paper bags.
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3.5.
CONSUMPTION OF CEMENT :
3.5.1 For M. 20 and M. 25
mix, Quantity of cement will be decided based on the DESIGN MIX. For concreting under
water 10 % extra quantity will be allowed.
3.5.2 The Contractor should submit
design for the same before starting the work and after getting the trial mix approved by
the Chief Engineer / Integral Coach Factory, follow the same for execution of work.
3.5.3 The minimum Grade of Plain
Cement Concrete shall be M. 20 and that of Reinforcement Cement concrete shall be M. 25.
Only the approved design mix shall be used for the concrete. The following minimum
quantity of cement should be used of various grades of concrete:
M. 20: 350 Kgs. / Cum. }
M. 25: 400 Kgs. / Cum. }
M. 30: 420 Kgs. / Cum. } with 43 Grade
M. 35: 450 Kgs. / Cum. } cement.
M. 40: 470 Kgs. / Cum. }
M. 40: 450 Kgs. / Cum. } with 53 Grade
M. 45: 480 Kgs. / Cum. } cement.
3.5.4 The Cement consumption for
the works which are not based on design mix, shall be as per the " Cement Schedule
" and also as per the " Specification for materials and works 1969 " of
Southern Railway.
3.5.5 . The payment for cement
will be done based on measurement of finished item of work.
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4.0
PROCUREMENT for STEEL :
4.0.1 Steel shall be
procured from the main producer such as SAIL / TISCO / IISCO / RINL - VSP or authorised
stock yards. Rerolled steel will not be accepted.
4.0.2. Binding wire shall be
provided by the contractor at his own cost .
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4.1.0 PAYMENT for STEEL :
4.1.1 Payment for steel (
Reinforcement ) will be as per the reinforcement actually utilised in the work. No extra
will be paid for wastage or for cut rods, if any, which would be the property of the
Contractor. The weight of steel will be calibrated from the nominal or actual unit weight
whichever is less.
Any excess quantity of cement and steel
left over on completion of the work will have to be disposed off by the Contractor and
cannot be taken over by the Railway.
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5.0.0.
PART
PAYMENT FOR THE SUPPLY OF MATERIALS.
For certain category of materials which are brought
to the site with the intention of executing the work under this contract part payment
shall be made after the materials are brought to the site and accepted by the
Engineer-in-charge as actually required for the work subject to the materials conforming
to the specification. Such part payment shall be admitted only in respect of the following
items:-
I (a) On supply of door/window frames
---- 30% of the accepted rates.
(b) On supply of door/window shutters
---- 45% -do-
(c) On completion of the balance in all
respects under these items. ---- 25% -do-
II (a) Part payment for the supply of AC
sheets with accessories, galvanised iron, cast iron and PVC pipes, AC pipes with specials,
sanitary fittings shall be made at 50% of the accepted rate.
(b) On completing the balance work under
this items as per schedule 50% of accepted rate.
III (a) On supply of the structural steel
to site --- 40% of accepted rates.
(b) On erection of the fabrication steel
work --- 30% -do-
(c) On completion of the work in all
respect --- 30% -do-
including painting if any.
IV (a) On receipt of materials required
for North light
glazing including necessary spares. ---
60% -do-
(b) On completion of the balance work in
all
respects. --- 40% - do-
The safe custody of these materials
supplied for which part payment have been effected however rests with the contractor till
they are fixed / erected in position and finally handed over to this Administration.
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5.0.1. INDEMINITY BOND: An Indemnity Bond to indemnify
this Administration against loss or damage of all the materials for which part payment is
effected shall have to be executed by contractor in the manner specified by this
Administration.
5.0.2. The entire work shall be
carried out under contractor’s Technically qualified Engineers and expert
supervisors. The Administration shall have the power to direct the contractor to engage
sufficient number of expert supervisor, if it is considered that the contractor’s
supervising arrangements are found insufficient for the successful completion of the work.
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6.0.0 CONCRETING :
a). The Contractor should make
his own arrangements for the required binding wire for all RCC works including the works
under BSR items though it is mentioned otherwise in the BSR Rates.
b). All concrete i.e., plain as well as
reinforced cement concrete shall be machine mixed and vibrated unless otherwise permitted
by the Engineer. Curing / vibrating of the concrete and RCC works shall be done by the
contractor as specified in relevant IS Codes. Test cubes should be cast at regular
intervals and tested to ascertain the strength of concrete. The contractor should
establish cube testing equipment at or near the site of work. The cost of casting of cubes
and their testing will be borne by the contractor. In case the contractor desires to use a
curing membrane instead of water curing, he may do so after submitting the necessary
technical data and after the same is approved by the Engineer-in-charge. No extra payment
on this account would however be admissible. It should be noted that no additional payment
would be made for curing / vibrating the concrete at different heights and the contractor
should make his own arrangements for the provision of necessary staging / scaffolding
etc., and carryout curing / vibrating at all levels as directed by the Engineer-in-charge.
c). Concrete for all the works shall be
mixed with power driven concrete mixers.
d). If curing is not being done to
satisfactory standard, the Engineer may get it done at the contractor's cost without any
notice to him as the curing cannot wait for any such notice, time etc., The Engineer's
decision shall be final and binding as to whether satisfactory curing is being done or
not. The cost of curing will be recovered from the 'on account bills'.
e). The water, fine and coarse aggregates
shall be got chemically tested from time to time by the contractor at his cost for
ensuring proper quality as per required standards. The results in original shall be
submitted to the Engineer and approval obtained to use these ingredients.
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7.0 SITE INSPECTION by the
CONTRACTOR :
The Tenderer / Contractor is
required to inspect the sites of works and acquaint himself with the site conditions,
availability of approaches for transporting of men and materials, space and other factors
relating to the works, availability of labour, electricity and water etc., before quoting
his rates.
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8.0 These special conditions of contract, " The Schedule of Rates, 2000, Southern
Railway Engineering Department " corrected upto correction slip No. 1 of 26.09.2000.
" Specifications for materials and works 1969 ", of the Engineering department
Southern Railway upto correction slip No. 7 of 19.11.1983, the relevant IS codes, "
The Regulations for Tenders and Contracts ", " Conditions of Tender ",
Agreement form "The General condition of contract for work in the Integral Coach
Factory , Chennai - 38 corrected upto date ", and specific drawings issued for the
purpose of this work govern this contract. It may be noted that the " General
Conditions of Contract " together with its correction slips is not attached to the
tender form. It can be obtained from the office of the Chief Engineer, Integral Coach
Factory , chennai - 38, on production of a cash receipt for the sum of Rs. paid to the
Asst. Chief Cashier, Integral Coach Factory , Chennai - 38, failing which it shall be
deemed that the contractor is in possession of the same.
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9.0 The Tenderer shall quote his rate ' at par ' or a collective percentage ' above '
or ' below ' the Southern Railway Schedule of Rates, 2000, applicable to ZONE 'B' of
CHENNAI City as corrected by and upto correction slip No. 1 of 26.09.2000 in
respect of Annexure 'A'.
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9.1 The Item of works and quantities given in schedule are only approximate and the
Railway accepts no responsibility for their accuracy. It is the responsibility of the
tenderer to work out and check the items and quantities correctly according to the type
plans site conditions . Any errors discovered in the items / quantities in these Annexures
shall not entitle the contractor for any claims later on.
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10.0 If there is
any variation between the description in the tender and the detailed plans, the
Engineer-in-charge will operate the correct description and his decision is final and
binding on the Tenderer / Contractor.
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11.0 The materials that are to be supplied and used for the work by the contractor
should be got approved by the Engineer-in-charge before use / procurement.
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12.0 The Contractor should make his own arrangements for the required vehicles such as
tractors, lorries, etc., and other tools and plants, machinery like Air Compressors,
curing appliances , vibrators , concrete mixers with crew and consumable stores and other
accessories , for the expeditious progress of work and operate them at his own cost with
his men and consumable stores.
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13.0. Contractor shall make his own arrangements for water requirements of the work.
However ICF administration may supply water at the rates as may be fixed from time to
time. Water may be collected at a point where supply of water may be available and
necessary pipeline arrangements will have to be done by the contractor at his expense to
draw his requirements from those sources.
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14.0. Railway do not guarantee supply of electricity for the work . However
Electricity if required will be arranged by this Administration at a suitable point within
the premises. Further wiring if any required will be done by the contractor at his
expenses. Necessary charges for hiring of meter, Electric Energy charges etc.as per rules
in force shall be borne by the contractor. The contractor shall also be responsible for
all safety measures in drawing such electrical outlets.
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15.0. The operation of any of the items inconnection with this work will entirely be
at the discretion of the ICF administration and no claim what so ever of any kind will be
entertained by the Administration for non operation of any items.
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16.0. The contractor shall be responsible to see that the work executed by him does
not in any way infringe or damage the existing structures or other works in the area. The
contractor is liable for damage if any caused to the Railways/ICF property during the
execution of their work.
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17.0. Payment for Steel
Work :
Unless other wise specified , payment for
fabricated steel work shall be based on the calculated weight of D.O.D list of materials
of the fabricated elements approved and delivered at site. In calculating the weight, the
over all length of the members used in the fabrication will be taken into account and no
deduction will be made for rivet or bolt holes, skew cuts, notches etc. Gussets will be
measured as per the dimension of the smallest developing rectangles. Over the total
calculated weight of the main components and gussets, the addition in weights for welds,
rivet heads etc., shall be as follow:
(I) 3% in the case of rivetted or composite structure( Riveted and welded).
(II) 1% in the case of purely welded
structure and 2% for bolts, nuts and washers,
packing plates for site connections.
Steel work shall be given one coat of
shop painting with a zinc chromate before
despatch to site of work.
After erection of steel work , a further
coat of zinc chromate and finished with 2
coats of Aluminium painting to BIS:2339.
For painting work , in general the S. Rly
specification under chapter XXI shall be
followed. |
18.0. The North light glazing arrangements shall be by means of Aluminium alloy patent
glazing bars astragales anodized and 6.00 mm thick wired cast glass. The glazing bars, all
accessories, bolts and nuts and washers etc of aluminium alloy require no painting. This
shall be of approved standard manufacture and it shall be ensured that glass rests finally
on the glazing bar. The glazing bars shall be suitably fixed to the purlins and runners as
shown in the drawing. Each panel of glazing shall consist of a single glass piece only.
The embeded wire netting shall be of 12mm square mesh electrically welded at each
intersections.
The glazed area shall be calculated on the basis of end to end of clear openings measured
horizontally and the length of the glass measured in its plane. The rates quoted shall
cover cost of all materials, labour tools and plant taxes etc., complete.
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19.0. Necessary DOD list to be submitted by the tenderer/contractor for the fabricated
steel work to effect the part payment. The contractor should specify the name of his /
their representative and his specimen signature affixed and get approved by this
administration to draw the department materials from the godowns/yards of this Railways.
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20.0 SERVICE ROADS :
20.1 The Railway does not undertake to provide any service roads for the movement of
the contractor's vehicles. The contractor can however make use of the service roads, where
they exist free of charge. However, the railway shall not undertake to maintain them and
the Contractor shall maintain them at his own cost. In other places, the contractor should
make his own arrangements for the movement of the vehicles and no extra rate shall be paid
for this
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21.0 EARTHWORK:
a) AUTHORITY FOR CLASSIFICATION OF SOILS:
The classifications of soils in
excavation shall be decided by the Engineer-in-charge, and his decision shall be final and
binding on the Contractor. Merely the use of explosives in an excavation will not be
considered as a reason for higher classification unless blasting is clearly necessary in
the opinion of the Engineer-in-Charge.
b) Excavation for foundation/foundation
works, etc., shall include any wet excavation that may be met with an will be paid for
under the respective items of BSR, for the wet excavation or bailing out water with or
without mechanical means or for any other precautions of work which may be found necessary
during the course of execution.
Even if any springs of water are met
with, NO EXTRA PAYMENT will be made other than the respective items mentioned in the BSR.
c) Whenever excavation for catch water drain is ordered, the excavated spoils should
be spread, consolidated and sectioned to the required profile to form a bund on the down
hill side of the catch water drain. Payment for excavation shall be made under the
relevant items of Annexure 'A' as the case may be, and no extra payment shall be made for
consolidation and sectioning to profile for forming bund and catch water drain.
d) No payment will be made for any
earthwork sinkage below ground level due to soil conditions and payment will be made only
based on the original ground levels recorded before the commencement of work and finished
profile of the work. The Contractor should study the site conditions before tendering.
e) No separate payment will be made for
site clearance or jungle clearance or shrubs clearance, brush wood, gross or other
obstructions including small trees of girth , not exceeding 30 cm either in connection
with cuttings or banks etc. and the rates accepted in this contract are deemed to include
all such costs except dismantlement of structure if any which will be paid for suitably
under BSR as per the percentage agreed under Annexure 'A'. |
22.0 Payment for filling in basement will be for the space filled in. No extra
allowance would be allowed to cover any settlement of the earthwork into the natural
ground.
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22.1 Samples of
all fittings and fastenings including locking arrangements of approved quality required
for doors, windows, ventilators, as well as all sanitary and water supply fittings etc.
should be submitted to Engineer-in-Charge and used in the work only after his specific
approval. Approved samples should be deposited with the Engineer-in-Charge. |
22.2 The
Tenderer/Contractor shall execute the works in co-ordination with electrical labour, when
electrical wiring works are executed. The Contractor shall leave necessary holes, vents,
ducts required for the execution of concealed electrical wiring works as directed by the
Engineer-in-Charge. The contractor shall also make good the disturbed portion of masonry,
plastering etc. after the department finishes the electrical portion of works and render
the surface neat and clean. No extra claims for these minor works shall be entertained. |
22.3 Scaffoldings
shall not be allowed to rest or be supported on the brick work while executing the
plastering works, to avoid scaffolding hole marks, visible after finishing the plastering
works. |
22.4 Necessary
fan hooks of 'U' shape of suitable size shall be provided in all rooms or locations as
directed by the Engineer-in-Charge, while providing the steel reinforcements at no extra
cost. |
22.5 All exposed
surface of concrete shall be finished smooth and no extra payment shall be allowed for the
same. |
22.6 In case due
to poor quality of shuttering work and any honey-comb work etc., if the plastering is
warranted or ordered to have smooth finish, the same shall be done by the Contractor at
his own cost and no payment will be made for plastering separately and cost of the quantum
of cement used for this work shall also be recovered from the Contractor. |
23.0 The
Contractor shall be responsible for anti-larvel work at his cost during progress of works
as may be prescribed by the Engineer on the advice of the Railway Medical Authority and
where the use of insecticides is involved, it shall be made in accordance with the
provision of the Act and Rules in this behalf at the cost of the Contractor, who shall
also be solely responsible for any acts or omissions under the provision of the aforesaid
rules. |
24.0. The Contractor shall employ the following minimum technical staff during the
execution of this work .
a. One Graduate Engineer when the cost of
the work to be executed is Rs.15 lakhs and above.
b. One qualified diploma holder
(Overseer) when the cost of the
work to be executed is more than Rs. 5
lakhs but less than Rs.15 lakhs. |
25.0 The Contractor should also maintain a site office at his own cost where he or his
authorised representative would be available for taking instructions and discussions . In
addition, technical staff should be available at site whenever required by the Engineer -
in - charge to take instruction. In case the Contractor fails to employ the technical
staff as aforesaid, he shall be liable to pay a reasonable amount not exceeding a sum of
Rs. 5000/- ( Rupees five thousand only) for each month of default in case of Graduate
Engineer and Rs.2000/- (Rupees two thousand only) for each month of default in case of
Diploma holder (Overseer).
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26.0 The decision of the Engineer - in -charge as to the period for which the required
technical staff is to be employed by the contractor and as to the reasonableness of the
amount to be deducted on this account shall be final and binding on the contractor.
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27.0 The Administration shall also have the right to terminate the contract at his
risk and cost in case of default by contractor .
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28.0 TAX
INCOME TAX
a. Income - tax will be deducted at 2% (two percent) and also surcharge , if any,
at source from each bill, unless otherwise authorised by Income Tax Department.
b. The Tender must be accompanied by an
authentic and current valid ITCC. If for any reasons, the Tenderer/ Contractor is unable
to submit the ITCC along with the tender , no payment will be released to him even if his
tender is accepted, till such time either he produces the current ITCC or authorised by
the Income Tax Authorities. |
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29.0 SALES TAX
Sales Tax and surcharge on sales
tax or any levy or imposed if any materials or works as may be due on this contract will
have to be entirely borne by the contractor and the liability thereof will have to be
settled by the contractor directly with the sales tax authorities. Recovery of sales tax
at source from the dues of the contractor will be made at the rate prescribed in the
relevant Act and Rules made by the State Govt. from time to time and the tax so deducted
will be remitted to the Sales Tax Department unless other wise directed in writing by the
tax assessing authority concerned. A certificate of tax deducted at source will be
furnished by the Railway to the Contractor. Neither any claim towards sales tax nor
refunds towards tax recovered and remitted , will be entertained by this Railway under any
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30.0 EXCISE DUTY
a) Excise duty if any in respect
of the above work has to be borne by the contractor and is deemed to be included in the
rates quoted by him . No reimbursement of the same will be made by the Railways. |
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31.0.0. HIRING OF RAILWAY'S
PLANTS , MACHINERY ETC.,
a) The Railway not being bound
for supply of any plant whatever to the contractor may , if the circumstances permit ,
give to the contractor on hire such plant as are available. provided the contractor
applies for them and gives in writing his acceptance of the rate and terms of hire charges
. Where the Railways is satisfied that the contractor has got the requisite organisation
for operations and maintenance of these plants, the hire terms would exclude the
consumable stores, operation charges etc., in which case the contractor shall undertake to
do these things himself at his own cost outside the rates and terms of hire. Where the
Railways is not satisfied with the contractor ability to maintain and operate the plant ,
the hire terms shall include in the hire charges , the cost of consumable stores and
operation charge, etc., . The plant and machinery will be normally made over at the
nearest construction store depot and they will have to be transported at the contractor
cost to the work spot and returned to the same construction depot after the work is over .
The period of hire of the plant and machinery will be from the date of their handing over
to the plant and machinery will be from the date of their handing over to the contractor
to the date of their return by the contractor , both days inclusive except for the days
the plant remains out of order for reasons beyond the control of the contractor or stops
for periodical overhauling as certified by the Engineer- in- charge in both case. The
contractor is entirely responsible for the safety and proper upkeep of such machines and
plant while in his custody. The cost of the plant and machinery not returned to the store
depot in good order, fair wear and tear excepted shall be recovered at the market rate of
the plant and machinery from the running bills.
b) Railways may give on hire to the tenderer / contractor such material as rails , steel
cribs and released BG /MG wooden sleepers, if available, for use in execution of the work
at the nearest Construction Stores Depot. The Contractor shall take over and transport the
same to the site of work at his own cost and also take all reasonable care of such
materials and shall be responsible for all damages or loss. The Contractor shall sign
accountable receipt for such material made over to him by the Engineer and on completion
of the work shall hand over the same to the Engineer at the same Construction Depot in
good order, fair wear and tear excepted, and shall be responsible for any failure to
account for the same or any damage thereto. The cost of any materials not returned to the
stores depot will be recovered at the market rate of the materials from the running bills.
The extent of recovery towards compensation for the loss or wear or damage to the
materials other than fair wear and tear shall be decided upon by the Railway depending
upon the merits of each case and the decision of the Engineer shall be conclusive and
final. The period of hire of the materials will be from the date the materials are issued
to the Contractor till the date they are returned to the stores depot.
Hire charges as fixed by the Railway Administration for various materials during the
currency of the contract will be based in terms of the market rates prevailing on that
date for the materials taken on HIRE and shall be binding on the Tenderer/Contractor.
Payments as specified in the schedule
will alone be admissible. No site installation charges will be payable and the tenders
with such conditions are liable to be rejected.
Stones, metal, sand etc., of approved
quality shall be collected from outside Railway limits as per the nomenclature of the
items of work and the Contractor shall pay all seigniorage and other incidental charges
that may be involved.
Any obstructions such as service lines,
water pipe lines, cables, sewerage's etc., met with during the progress of the work should
immediately be reported to the Engineer-in-Charge and the department shall make necessary
arrangements for removal of such obstructions.
Temporary/payment arrangements for
maintaining continuous flow through the sewer/water mains will have to be made by the
Contractor if the existing mains are affected during excavation of foundations, duly
realigning the sewer/water mains, underground cables, etc., at extra cost separately by
negotiating rate or shall be got done through separate agencies.
The works should be carried out without
any interference to the normal working of the Railway.
The Contractor shall be responsible for
any loss / damage to Railway and public property or third party's property if it occurs
during the course of execution and the Railway reserves its right to have the damages made
good by the Contractor.
The Contractor must ensure the safety of
labourers engaged by him during the course of execution of work . The Railway will not be
responsible for any injury sustained by the labourer or for any fatal accident and the
Contractor should bear all the loss and expenditure involved. |
32.0. The
contractor shall ensure that all his workmen wear PPE (Personal Protective Equipment's)
commensurate with the severity of work. |
33.0 The
contractor shall ensure industrial safety methods in executing his work at ICF. |
34.0 The
contractor shall ensure that all wastes generated by his activities/works are moved to the
respective dump sites or taken for recycling at ICF. |
35.0 The
contractor has to give prior information whether any hazardous chemical is used in his
work and if so, the operation control to be exercised. |
36.0 The
contractor has to ensure that all his material handling equipment's / Transport vehicles
are emission tested. |
37.0 The
contractor has to ensure that his activities are in tune with the ICF EMS policy. |
38.0 The
contractors staff must be aware of contents of MSDS(Master Safety Data Sheet) in respect
of Chemicals / Materials. |
39.0 The
contractors staff shall be competent to operate emergency applications like fire
extinguishers |
| 40.0 The contractors staff shall be competent in the areas
where in the contract is awarded eg. to operate ETPs at ICF by evaluating through skill
matrix by concerned officials. |
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41.0 VARIATION IN QUANTITIES:
(i) The quantities of
various items given in the schedules for the works to be executed are only approximate and
are only for the guidance of the contractor . As far as possible, they have been assessed
correctly but are likely to vary during the execution of the work. The contractors’
attention is drawn to clause 42 of the General conditions of contract, dealing with
variation in quantities.
(ii) For increase upto 25% of the
quantities indicated in the schedule, the contractor shall be paid for such increase in
the quantities at the same agreed rate. In the case of foundations, this limit of 25% will
not apply and the contractor will be paid for the entire quantity of work as found
necessary at the agreed rate.
(iii) In case of variation in quantities beyond 25 % , for the first 15 % increase in
value beyond 25 % of the Agreement value , the rates will have a reduction of 2 % in the
incremental value of the Agreement and for the next 10 % increase in the value , the rates
will have an additional reduction of 2 % in the further incremental value of the
Agreement.
(iv) Contractor shall-not execute quantities beyond (+) 50 % of overall Agreement value
without competent authority's written orders . For execution of work beyond 50 % of the
overall Agreement value , decision of Railway Administration shall be final and binding.
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42.0. VARIATION CLAUSE:
In case of vitiation
arising due to variation upto 50 % in quantities with respect to the rates of the first 3
valid tenderers , the same will be to the contractors account. |
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43.0 DISMANTLING OPERATIONS
a) Dismantling operations
are to be carried out at the sole risk and liability of the contractor. The contractor
shall take due care to ensure that during dismantling , released materials , debris etc.,
do not fall down and cause any obstructions or damage for Railway property.
b) Released materials and other debris of
dismantling should be removed and stacked at places as directed by the Engineer - in -
charge and no extra lead or lift shall be paid on this account.
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44.0 SETTING OUT WORKS
a) The contractor shall be
responsible for the true and proper setting out of the works for correctness of the
position , levels , dimensions and alignment of all parts of the work and for provisions
of all necessary pegs , reference pillars , instrument , equipment's and appliances and
labour in connection therewith . If at any time during the progress of the work , any
error shall appear or arise in the position of levels, dimensions , or alignments at any
part of the works , the contractor on being required to do so by the Engineer - in -
charge shall at his own expense rectify such errors to the satisfaction of the Engineer -
in - charge and he shall carefully protect , preserve , secure all bench marks , site
rails , pegs , reference pillars and other things used in setting out the works.
b) The contractor shall have sufficient
number of survey instruments such as
theodolites , levelling instruments ,
levelling staff etc., and arrange to set out the alignment at his cost and also establish
necessary reference pillars as required and directed by the Engineer . He must set out the
location of piers and abutments.
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c) The contractor must
establish sufficient number of bench marks at close intervals as directed by the Engineer
- in - charge and take cross sections at specified intervals in the presence of the
Engineer or his representative which shall be jointly signed. Necessary level books will
be supplied by the Railway for recording these levels . The Earth work / Cross sections
based on these will be plotted in graph sheets by the Contractor and submitted to the
Railway along with the relevant level books and calculations for the quantities of earth
work for necessary check and approval.
d) The contractor must take up the work
only after submitting the level books cross section sheets , quantities and after these
are finally approved by the Engineer - in - charge . Similarly on completion of the work ,
necessary cross sections must be taken , plotted in the sheets and the quantity worked out
and submitted to the Railways for verification and checking. No extra payment would be
made for this and the rates for earthwork are deemed to be inclusive of this. |
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45.0 SECURITY DEPOSIT
a) The rates for deposit of security amount to be remitted by the Tenderers / Contractors
will be as under .
(i) For contracts upto Rs. 1 lakh - 10 %
of the value of the contract.
(ii) For contracts more than Rs. 1 lakh -
10 % of the first and upto Rs. 2 Lakhs Rs. 1 Lakh and 7.5 % of the balance.
(iii) For contract more than Rs. 2 Lakhs
- 10 % of the first and upto Rs. 2 Crores Rs. 1 Lakh , 7.5 % of next Rs. 1 Lakh and 5 % of
the balance subject to the maximum of Rs. 3 Lakhs
(iv) For contract above Rs. 2 Crores - 5
% of the contract value. The amount over and above Rs. 3 Lakhs to be recovered from the
progressive bills of the contractors at 10 % till it reaches 5 % of the contract Value.
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b) The Tenderer /
Contractor shall also against the mode chosen by him for furnishing security deposit and
strike off other options . The discretion of accepting the chosen mode will however lie
with the Railway.
Signature of Tenderer / Contractor
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a) In cash in Indian
currency to be paid to the Chief Casher / ICF,Chennai- 600 038
(or)
b) Approved Bankers Bond from any
nationalised bank as per the specimen obtainable from the Office of the Chief Engineer
/ICF CHENNAI - 600 038 and executed on stamp paper of sufficient value
(or)
c) Deposit receipts of approved Bankers
for the required amount and period
(or)
d) Government of India Securities at
market value or National Saving certificate or Treasury Savings certificate ( at 5 %
below par )
(or)
e) Recovery at 10 % from each of the
running bills of the contractor
(or)
f) Twelve year National Defence
certificate / or Ten year Defence Bonds at their surrender value.
(or)
g) Railway bonds issued by Indian Railway
Finance Corporation ltd.,New Delhi.
Note:- In the case of government
securities a margin shall be allowed for possible fluctuations in the market value and the
tenderer will be called upon to make good any deficiency in this respect, if necessary no
interest will be payable on the secuity deposit but Government security deposited in terms
of those mentioned above will be repayable with interest accrued there on if those carry
any interest.
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46.0
EARNEST MONEY DEPOSIT
a) Tenderer should submit
along with the tender the requisite Earnest Money Deposit and tenders unaccompanied by
requisite Earnest Money Deposit will be summarily rejected , Earnest Money in the form of
Guarantee Bonds shall not be accepted . It should be in the form of Cash Receipt / Demand
Draft / fixed Deposit Receipt.
b) Fixed Deposit Receipts from
nationalised banks (or) schedule banks submitted by the tenderers should be drawn in
favour of FA & CAO / ICF- Ch. 38 and FDR's drawn in the Name of the Tenderer with the
endorsement of the concerned bank on the overleaf of the FDR transferring the right of
encashment to the Railways will not be accepted.
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47.0.
PROGRAMME
OF WORK.
a) Immediately on issue of
letter of acceptance of this tender , the contractor should submit a programme of work
showing the activities work wise for completing the whole work within the stipulated
period of completion , in consultation with the Executive Engineer - in - charge of the
work. If so desired by the Engineer , the contractor shall submit further programme from
time to time taking into consideration the latest progress achieved till then.
b) This is to reiterate that the Railway
reserves the right of terminating the contract at risk and cost of the contractor at any
stage of review of the progress under (a) above , if the above agreed programme (s) are
not adhered to within the margin of 10 % as envisaged in Clause 62 (I) (viii) of the
General Conditions of Contract.
c) Non submission of the programme
as envisaged in (a) above shall entitle Railway to terminate the contract at the
Contractors risk and clause under clause 62 of the General Conditions of Contract.. |
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48.0 MAINTENANCE
PERIOD
The contractor shall
maintain at his expence the work executed by him , for a period of months , after the
completion of the work in all respect and handing over to this Administration . The
contractor shall be responsible during the maintenance period to make good at his expense
any defect brought to the notice of the contractor by the Engineer - in - charge .
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49.0.
COMPLETION
PERIOD.
The entire work shall be
completed in all respect within months from the date of issue of letter of acceptance of
this tender. |
50.0. The contractor shall apply and obtain necessary permits for his staff and
labourers to work inside the factory area. The working hours shall be between 7.00 to
16.30 hours from Monday to Friday with a lunch break between 11.30 to 12.30 hours and
between 7.00 hours and 12.00 hours on Saturdays unless otherwise permitted by the
Engineer. The contractor will be responsible for the discipline of the men engaged by him
inside the work shop area of work and shall not go about the workshop. The contractor
shall ensure that the labourers employed by him inside the workshop comply with all
instructions given by the Security staff on duty.
51.0. The contractors attention is
drawn to Clause 55A of the General conditions of contract regarding provision of contract
labour(Regulation and abolition Act 1970) and the contractor shall comply with the
provision in all respects to the extent applicable under this contract and shall face
consequences at his risk and responsibilities for any lapses on his part. |
52.0. The tenderer while quoting should indicate their Sales Tax Registration No. and Assessment
Circle No.
TNGST NO. :
AREA CODE :
CST NO. |
53.0. " The payment for supplies made to this administration and for works
executed will be paid through Cheques and sent through the Speed Post Acknowledgment Due,
duly recovering the actual cost from the Firms/ Contractors’ bills.
However, if the firm/contractor desires
to receive the cheque by RPAD, they have to explicitly state the same on the bill and the
cost of RPAD will be borne by the Administration". |
54.0. The above special conditions are applicable wherever required according to
nature of works and attached schedules.
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Signature of Tenderer / Contractor
Date:
Address:
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