Procurement Policy

All the Purchases made by us are within the frame work of Contract Act, 1872, Sale of Goods Act, 1930, Arbitration Act, Limitation Acts etc.      The purchase policy is in line with the overall purchase policy of Govt. of India.

In the new environment of liberalised Industrial policy and the emphasis on performance improvement of Public enterprises to function on commercial principles etc., further protection in the form of Price / Purchase preference is not quite relevant.  Hence  the new competitive environment, the decision is as under:

Instead of granting price preference to Public Enterprises, Govt. may grant Purchase preference to the public Enterprises for value of Order above RS.5 Crores.

The Purchase preference is applicable only to Central Govt. Public Sector Enterprises and not to State Govt. Public Sector Enterprises.

KVIC and Women development Corporation will also be entitled to price preference upto 15% over the lower acceptable offer from the large Private Sector Units.

KVIC/Women's development Corporation/Small scale Units will have 5% Price Preference over the Public Sector undertakings.

Price Preference to products of small scale Industries.

Price Preference for indigenous stores over imported Stores.

PROCUREMENT OF ASSETS FROM APPROVED SOURCES

1) Placement of Development Orders are not considered as routine but only in the following situation.

a) Where the Approved sources are not adequate, it is desirable to develop more sources for bringing in more competition or improvement in quality.

b) Where the rates received from the new sources are lower than those applicable to Approved sources and where new sources are having potential for supply of quality material.

1.0 Except items covered under DGS&D, Railway Board items and items obtained from imported sources, the Annual Estimate Sheet System of replacement and provisioning is done for all consumables, stationary and spares in ICF.

2.0 Annual Review system for DGS&D and Railway Board items are followed.

3.0 In respect of items required for the manufacture of coaches the following procedure is followed:

3.1 ICF manufactured coaches are covered under Rolling Stock Programme (RSP) finalised by Railway Board.

3.2 As per RSP approved by Railway Board, Procurement Mema are generated by Material Planning Department for all items required for all types of coaches as approved in the Rolling Stock Programme one year in advance, indicating the per coach requirement, allowance and buffer requirement.

3.3 The PMs are sent to the respective purchase sections.

3.4 Purchase Sections register these PMs through computer and the computer allots an Enquiry Number which is a serial number given for each section.

3.5 Procurement is done through tendering system.

4.0 In case of Quality Spares a committee consisting of Controller of Stores, FA&CAO(Co-ord) and PHOD of consuming department has been formed. The items identified by the committee will be procured through Limited Tender from through a approved list of vendors identified by the committee for that particular item. This list has the approval of GM which is renewable on yearly basis.

5.0 Continuity of supply is maintained avoiding stock-out situation and at the same time inventory level is maintained at an optimum level.

6.0 The general objective of Right Quality, Right Quantity, Right Time, Right Supplier and Right Price is kept in mind while procurement is done.